We an International Trading Company for export documentation are looking for an English speaking Administrative assistant for our Operation department.
Assisting the Operation directors with daily duties.
Verify all customer instructions are complete and all necessary permits/ licenses are in place to meet country requirements
Book steamship line carrier. Logistics coordinator is responsible for determining carrier based on rate, availability, and customer service provided
Schedule appointments at warehouse facility according to production availability, facility costs, and free days/storage given
Coordinate delivers of full and partial truckloads to trans-load facilities. Decisions will be based off of facility costs, port congestion, and steamship line rate
Book inland trucking/dray carrier and dispatch. Logistics coordinator determines carrier to book based on rate, availability and on-time performance
Requests approval on shipment, confirms load details in transportation system/s, and then releases orders.
Monitor containers throughout inland and ocean voyages. Confirms customs clearance with Customers upon arrival
Responsible for daily crisis-management and rescheduling shipments if needed
Update and maintain excel sheets for all shipments and operation department
Other duties as assigned
Have fluent written & spoken English
Proven experience in operations and logistics
Ability to work with little supervision and track multiple processes
Outstanding organizational and coordination abilities
Friendly international team environment
Export Logistics and Operation Coordinator in International Company
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WestSa Logistics GmbH