Office Manager (m/f/d)

Office Manager (D/F/M)

full-time Permanent employee

The Tasks

You are the heart of our reception area in our agency office in the Karolinenviertel and the first point of contact, the good soul, and the organizational anchor all at once. With your strong sense for people and your smart, confident manner, you ensure that colleagues, clients, applicants, and partners feel welcome from the very first moment. Whether it’s spontaneous visitors, a ringing phone, or delivery chaos: you keep an overview, think ahead, and represent our agency in a professional yet personable way.

• Organizing and coordinating daily office operations
• Acting as the first point of contact for employees, visitors, and external partners
• Coordinating meetings and appointments, including preparation and follow-up
• Supporting teams and management with administrative and organizational tasks
• Planning and booking business trips, including expense administration
• Ordering and managing office supplies and maintaining office infrastructure
• Coordinating external service providers (e.g. cleaning, IT, maintenance)
• Supporting internal events, workshops, and agency-wide activities
• Maintaining lists, databases, and internal overviews
• Contributing to the continuous improvement of office processes and internal workflows

Your profile

Jung von Matt AG is looking for an Office Manager (d/f/m) in full time

About you

• Excellent organizational skills with a strong sense of prioritization and time management
• High level of service orientation and a professional, friendly demeanor
• Confident handling of MS Office (especially Outlook, Word, Excel, PowerPoint) and common office tools
• Experience in office management, team assistance, or administrative roles
• Strong communication skills in English and German, both written and spoken
• Independent, structured, and proactive way of working
• Discretion and a strong sense of responsibility when handling sensitive information
• Resilience and flexibility in a fast-paced agency environment

No matter your gender, background, abilities, age, sexual orientation, or religion. We especially encourage women, Black and POC individuals, people with disabilities or chronic illnesses, neurodivergent people, queer individuals, older or younger applicants, Jewish people, Muslims and members of other religions or belief systems to apply.