International Administrative Assistant in Export Logistics and operations

We an International Trading Company for export documentation are looking for an English speaking Administrative assistant for our Operation department. She/He will  

• Assisting the Operation directors with daily duties

• Verify all customer instructions are complete and all necessary permits/ licenses are in place to meet country requirements
• Book steamship line carrier. Logistics coordinator is responsible for determining carrier based on rate, availability, and customer service provided
• Schedule appointments at warehouse facility according to production availability, facility costs, and free days/storage given
• Coordinate delivers of full and partial truckloads to trans-load facilities. Decisions will be based off of facility costs, port congestion, and steamship line rate
• Book inland trucking/dray carrier and dispatch. Logistics coordinator determines carrier to book based on rate, availability and on-time performance
• Requests approval on shipment, confirms load details in transportation system/s, and then releases orders.
• Monitor containers throughout inland and ocean voyages. Confirms customs clearance with Customers upon arrival
• Responsible for daily crisis-management and rescheduling shipments if needed
• Update and maintain excel sheets for all shipments and operation department 
• Other duties as assigned

• Advanced Excel user 
• Preferred background within a logistics job
• Fluent in English ( written and speaking) 
• we will train all parts of the Job what we need is a basic understanding of operation and logistics with strong English language skills and excel knowledge.